Purpose of These Flows:

• Student Records uses this data to create or update the official catalog for student enrollment, registration, and progression tracking.
• Maintains consistency so that what students can register for in the SIS exactly matches the curriculum as governed by academic committees.

Purpose of These Flows:

• Curriculum Management uses these insights to evaluate and improve the design of programs and modules.
• Informs academic decision-making regarding prerequisites, credit weighting, module content revisions, and potential program re-structures.

Purpose of These Flows:

• The Timetabling system uses this data to build schedules that match real enrollment numbers and respect module constraints.
• Ensures class rosters, room allocations, and time slot arrangements accurately reflect the students and modules currently registered in the SIS.

Purpose of These Flows:

• Student Records needs up-to-date schedule details to show students their official timetables, room locations, and any changes to class meeting times.
• Ensures overall data consistency, so SIS can reflect actual class times, instructors, and rooms for enrollment confirmations and academic records.

Purpose of These Flows:

• Student Records uses these details to create a formal student record once the applicant accepts an offer.
• Synchronizing data ensures that offers and decisions in the CRM are properly reflected in the SIS for enrollment and next-step processes.

Purpose of These Flows:

• CRM benefits from up-to-date academic data to tailor communications and track student journeys beyond admission (e.g., retention efforts, alumni engagement).
• Keeping CRM informed ensures a holistic view of each student’s lifecycle for marketing, support interventions, and post-graduation outreach.

Purpose of These Flows:

• Student Records may place academic holds or warnings on a student’s profile if library fines or overdue items remain unresolved.
• Ensures real-time visibility of a student’s library obligations, preventing potential progression or graduation issues if outstanding items or fines exist.

Purpose of These Flows:

• The Library relies on accurate enrollment and status information to automatically manage borrowing limits and resource access.
• Ensures that only currently registered students with good standing can borrow materials, reducing administrative overhead for manual checks.

Purpose of These Flows:

• The Finance system needs up-to-date enrollment and fee details to generate invoices and manage payment plans.
• Ensures accurate billing so students are charged the correct tuition and fees according to their registration records.

Purpose of These Flows:

• Student Records needs real-time financial updates to reflect which students are in good standing and which have outstanding balances or holds.
• This data can restrict or allow course registration, release of transcripts, or progression to the next academic term.

Purpose of These Flows:

• Student Records (SIS) needs these data inputs to process enrollments, manage official student information, and keep the records up to date.
• Eliminates manual reentry of data, ensuring fast and accurate updates to the institution’s core student record system.

Purpose of These Flows:

• The Web Portal displays key academic and scheduling information in a user-friendly interface so students, faculty, and staff can access timely updates.
• Ensures that all constituents have immediate visibility into their academic status, schedules, and any important notifications from the SIS.

Purpose of These Flows:

• Student Records uses this data to maintain an official attendance profile for each student and to identify at-risk individuals who may need intervention or support.
• Ensures that faculty and administrators can access comprehensive records when reviewing student progression, retention, or disciplinary procedures.

Purpose of These Flows:

• Attendance Monitoring relies on current module registrations and class schedules to track attendance accurately.
• Ensures that students not formally enrolled in a module are not incorrectly recorded, and that new or changed enrollments are reflected in real time for attendance capture.

Purpose of These Flows:

• The VLE needs accurate enrollment data to grant or restrict access to courses and learning materials.
• Ensures that instructors and students are correctly associated with their respective courses, enabling automated course shell creation, roster management, and communication within the VLE.

Purpose of These Flows:

• Student Records (SIS) is the system of record for all academic outcomes; thus, grades and related data from the VLE must be synchronized.
• Helps advisors, registrars, and other stakeholders track student progress accurately, trigger support mechanisms, and finalize official transcripts or certificates.

Purpose of These Flows:

• The Accommodation system needs up-to-date student data (e.g., active status, contact details) to confirm housing eligibility and manage communication.
• Prevents errors in room allocation by ensuring only current and valid students are assigned accommodation.

Purpose of These Flows:

• Student Records can maintain a comprehensive overview of a student’s campus life, including housing.
• Facilitates financial reconciliation, compliance reporting, and support interventions (e.g., if a student withdraws mid-term and needs to vacate accommodation).

Purpose of These Flows:

• Estates uses enrollment and timetable data to allocate rooms, plan maintenance schedules, and optimize building usage.
• Ensures that campus facilities can accommodate current and projected student volumes throughout the academic year.

Purpose of These Flows:

• Student Records (SIS) needs up-to-date facility and room availability data to finalize course timetables, handle last-minute changes, and communicate accurate schedule updates to students and faculty.
• Minimizes scheduling conflicts and ensures that all stakeholders have a clear view of building or room status at any given time.

Purpose of These Flows:

• IAM uses this data to create or update student accounts, ensuring that only current, valid students have access to institutional systems.
• Reduces manual provisioning and keeps user identities synchronized as students change status or contact information in SIS.

Purpose of These Flows:

• Student Records benefits from up-to-date account status, enabling it to track if a student’s access was revoked or locked due to non-payment, security concerns, or graduation.
• Helps administrative staff coordinate follow-up actions (e.g., reactivating accounts for returning students, investigating suspected account compromises).

Purpose of These Flows:

• The EDRMS becomes the secure, authoritative repository for critical student documents, ensuring long-term accessibility and compliance with record retention laws.
• Reduces the risk of data loss by backing up official documents outside the SIS while providing an audit trail for any updates or retrievals.

Purpose of These Flows:

• Student Records can update its own references to point to the current version of each document in the EDRMS, ensuring staff and students have real-time access to the latest files.
• Maintains a full audit trail for compliance and security, so SIS users know if a document has been superseded, archived, or flagged for review.

Purpose of These Flows:

• OIV needs this data to authenticate each student’s identity using official documents and relevant personal info.
• Reduces fraudulent activity by ensuring only legitimate, properly identified students gain access to critical processes (e.g., enrollment, official forms).

Purpose of These Flows:

• SIS updates its records to reflect each student’s verification status, which can gate certain registration or financial aid steps.
• Ensures staff have a single authoritative view of who is successfully verified, who needs follow-up, and any potential fraud concerns.